Info & Guidelines

Guidelines

Attendance:

PSG is a private gathering, open only to Pagans who have pre-registered.  There is NO at-gate registration.  

Pagan Spirit Gathering is a community which functions because all community members commit to a common set of behavioral guidelines and work toward a safe and harmonious atmosphere.  Anyone found violating the community guidelines, harassing or endangering the safety of other participants, or otherwise disrupting the festival may be asked to leave at any time.

 

Arrival & Check-in Procedure:

The campground will be open for arrivals from 9am - 9pm on opening Sunday, June 17 and from 9am - 7pm Monday, June 18 through Saturday, June 23. 

You will need to present the gate pass(es) included in your registration confirmation packet to the gatekeeper on duty when you arrive in order to gain admittance to the festival. Everyone in your vehicle must be listed on a gate pass. For increased security, we also require that each adult SHOW PHOTO ID at the gate along with their gate pass. 

After checking in, proceed to the PSG Town area and set up your camp. Campsites are occupied on a first-come, first-served basis. If you are a merchant, you will be directed to your assigned booth location when you arrive. When you are done setting up camp, park your car in the designated parking area. 

Next, go to the PSG Information Center to register. Registration involves marking your camping site on the Town Map and signing up for your four hours of community workshifts. When this is done, you will receive your Town Guide and your Spirit Bag. Be sure to read through the Guide, which contains the Gathering schedule and other useful information about Town centers, site facilities, and gathering etiquette.

 

Alcohol, Tobacco & Drugs:

Use of alcohol & tobacco is limited to adults of legal age. All local laws regarding alcohol or tobacco consumption must be obeyed at all times.  Alcohol must be used in moderation. No sale or barter of alcohol is permitted. No alcohol is allowed in Amethyst Circle or Sweatlodge area. 

If you smoke, be considerate of non-smokers, make sure butts are extinguished and deposited in an appropriate receptacle and not left on the ground.  Chewing tobacco products must be disposed of properly, and not spit.  Smoking around sacred fires is prohibited at all times.

The use or possession of illegal drugs is absolutely prohibited at PSG.  All local laws must be obeyed at all times regarding any controlled substance.

 

Animals:

Pets and companion animals are not allowed at PSG.  Some service animals may be permitted, in accordance with PSG guidelines below.  All service animals must be pre-arranged with PSG coordinators.  If you bring an animal that is not pre-registered according to the guidelines below you will be turned away to find lodging for that animal.

 

Guidelines for Service Animals:

Definition: The term "service animal" is defined in the Americans with Disabilities Act of 1990 as an animal "individually trained to do work or perform tasks for the benefit of an individual with a disability." Service animals are working animals. Many wear a harness, cape, vest, or back-pack when working. Service animals are normally dogs and fall into three categories: guide dogs for visually impaired, hearing dogs for the hearing impaired, and support or service dogs to help those with physical disabilities or mobility impairments to accomplish daily tasks.

In order to consider you and your service animal attendance at PSG you must provide Circle with the following information:

  • The reason for your need of a service animal. Please provide medical documentation of such. 
  • Tell us about your dog. Type, training, length of time with, etc.  If your dog was not provided and trained by a non-profit such as Canine Partners for Life or Service Dogs for America, please provide proof that that the dog has achieved the American Kennel Club's Urban Canine Good Citizen certification by passing an Urban CGC test conducted by an AKC-certified evaluator.
  • How will your service animals needs be met during PSG? Food, care, housing, cleaning up after, vet care, etc.
  • Circle assumes no responsibility for your service animal. Do you have insurance to cover any incidents? If so, please provide name of company and policy number.
  • Participants requiring use of a service dog also are required to bring along a support person who can assist them. This person must be willing to leave the Gathering should you and your service animal find it necessary to leave the Gathering. Please provide the name and contact information of your Support Person.

 

Cancellations & Refunds:

Written cancellation requests received by June 4th, 2018 will be refunded in late July minus half of the registration fee for processing. After June 4th there will be no refund requests granted.

 

Departures:

Once you have arrived at the Gathering, you need to stay on-site until the end of your Gathering participation. Please plan your food and other supply needs accordingly. Any exceptions to this rule must be discussed with the gate coordinators at least a day before you need to be off-site. For security reasons, the PSG Gates are locked at night and do not re-open until morning. All Gathering participants must leave the PSG site by 5 pm on Sunday, June 25.

 

Firearms, Weapons & Ritual Blades:

Firearms are absolutely prohibited, including those in locked cars.  Do not bring any form of gun or firearm to PSG.

Ritual blades must be kept peacebound when not being actively used.  Please ask the ritual facilitator before bringing or using a blade during any group ritual.

All other weapons are prohibited at PSG.

 

Food & Food Vendors:

Plan to bring sufficient food for yourself or your family/camp, or funds to buy food from the on-site food vendors.  You will not be able to depart to restock on food or supplies during the gathering.  

Please bring your own means to cook food if you need to insure that cooking apparatus is at your personal campsite. Fire rings for personal campsites may be made by gathering stones from the property, or you may your own elevated fire pans. Picnic tables will not be provided, so remember to bring your own camp table.  Take care in storing of your food that you have sufficient supplies and space to prevent spoilage and discourage animals from accessing your food.  Absolutely no hunting, plant foraging or wood cutting is allowed.

If you don't want to spending time cooking during PSG, plan to eat some or all meals with the food merchants, who will serve all week. For a listing of food merchants, visit the Site/Food page.

 

Minors:

Minors (those under 18 years of age) must attend with a parent/legal guardian or other adult caretaker designated by their parent/legal guardian.  The Caretaker MUST request, complete & return the Caretaker Registration Form prior to event.  The Parent/Legal Guardian/Caretaker is responsible for supervision of minor(s) and for ensuring the minor(s) complies with all provisions of the Gathering Guidelines.

When minor(s) is not in Childcare/Tweens Center or Young Elders Center, the parent/legal guardian/caretaker should retain control over and supervision of the minor(s). Use of the Childcare/Tweens/Young Elders Centers for any minor(s) in your care is at your own risk and discretion.  Neither Circle Sanctuary or Tall Tree staff will be responsible for your children at the Gathering.

 

On-Site Supplies and Facilities:

The site has hot showers, portatoilets, and sinks for handwashing. Cold water spigots are in two locations in camp, and water buffaloes will be provided elsewhere.  All water must be carried back to your site for drinking and cleaning: consider bringing a small wagon or luggage carrier for transport. 

Cell phones will work throughout most of the campground and surrounding area.

Trash and recyclable collection will be conducted daily.  Please bring containers (bags, crates, etc.) to sort your trash recyclables at your camp. Don't litter - keep your site clean.  All items and trash must be removed from your campsite when you leave.

Please bring a flashlight (with extra batteries) to light your way around the campground. Please bring torches and fuel to light the area around your personal camp!

Bagged ice and firewood will be available to purchase on-site. There is a roped-off swimming area by the lake where you can enjoy wading, swimming, and floating. Children must be accompanied by an adult. Swimming is clothing-optional. Personal flotation devices are OK, as are multi-person large rafts, canoes, or kayaks.  PLEASE NOTE: Any canoeing or kayaking beyond the roped-off area must be done with proper personal flotation devices!

Camp, park, build fires, and stay within designated areas.. Don't bring pets, animal friends, people not pre-registered, firearms, illegal drugs, or alcohol not intended for personal consumption.

 

Parking:

Vehicle traffic through camp is not permitted except for Campground and Gathering staff service vehicles. Vehicles need to be parked for the duration of your stay in the campground parking area, unless a campsite parking permit has been applied for and granted. A very limited number of campsite parking permits will be issued. If you indicated during registration that you are either sleeping in or merchanting from your vehicle, then your campsite parking permit will be mailed with your registration confirmation and must be posted in your vehicle window. If you have another special reason for needing to have your vehicle in your camping area, parking permits can also be issued onsite at the Info Center if space permits.

Please note that having a parking permit will limit your campsite location! Most of the wooded camping will not support parking.

 

Physical & Mental Health Conditions:

Conditions that may require medication and/or periodical medical attention must be described in the comment section of the registration form. Bring ample supply of medications - there is no pharmacy nearby. Doctor's permission will be required for persons with health conditions that require ongoing support from First Aid and/or Psyche's Grotto.

 

Privacy Policy:

PSG is not open to the general public and its media. Pagan scholars who want to conduct Pagan studies research at the Gathering as part of their participation must submit a research proposal by March 31, 2018 in order to be considered.  Pagan Media who want to report from PSG must follow the Media Guidelines and apply for accreditation.

 

Raffle Item Donations:

Circle will sponsor a raffle and silent auction fundraiser. Help support your spiritual community and win fun prizes! We are looking for donations of new or quality used magical items for raffle prizes. If you have ritual tools, Pagan artwork, ritual clothes, or other items of interest to Pagans that you would like to donate, please drop them off at the Raffle Tent when you register at PSG. We are happy to mention merchant booths for any merchants who would like to donate a prize. If you would like us to do this, please attach a card with a brief description. 

 

Shirt Orders:

If you ordered a PSG shirt, you will find in your registration confirmation packet a coupon for what you have ordered. Note that the coupon for all the orders included in one registration is sent only to the first person listed on that form. Please present this coupon at the Info Center during registration to pick up the order. If you didn't order a shirt when you registered, there will be a limited number of shirts available onsite.